Lincoln had a very successful early voting turnout in 2016—so successful that there will have to be some voting adjustments and probably expenditures made before the next biennial election in 2018.
At almost 41 percent, Lincoln had the fifth-highest early voting turnout in Massachusetts in 2016, the first year in which early voting became available here. Municipalities are required to offer early voting during elections in even-numbered years for at least two weeks before Election Day. The measure is intended to maximize overall voter turnout and minimize crowd at polling places on the day, but Lincoln experienced some unintended consequences in November, as Town Clerk Susan Brooks explained to the Board of Selectmen on January 9.
Early voting was conducted in a conference room in the Town Office Building that proved barely adequate to the task. Handicapped regulations require a clearance of at least 36 inches from the AutoMARK handicapped-accessible voting machine, “and we had an inch to spare,” Brooks said.
Then, on the last day of early voting, monitors from the General Accounting Office appeared, “and we had to squeeze sideways down the hall” to get past a line of voters—right around the time a busload of senior citizens from The Commons arrived to vote. “There was a lot of traffic,” Brooks said.
Ideally, the location for early voting would be a lockable room large enough to accommodate the voting equipment so it doesn’t have to be wheeled back into secure storage at the end of each day, and it should also be centrally located and handicapped-accessible. The obvious choice, Brooks said, is the Donaldson Room. Since town government meetings are often held there at night, those meetings would probably have to take place in the Hartwell multipurpose room during the early-voting period, she said.
Another problem that arose during the November election was the strain on the staff of the Town Clerk’s office, Brooks said. Early voting “really makes your election a 16- or 17-day event, and whether we can continue to do it with an all-volunteer workforce [at the polls on Election Day] is a hard choice we need to be looking at… There’s a lot of enthusiasm for being election workers, but there’s a difference between volunteers and people who are paid to understand and administer election law.”
On Election Day, volunteers check voters in and out while the Town Clerk’s staff is on hand to deal with more complicated issues such as researching inactive voters, providing provisional ballots and having affidavits signed. “We were averaging one voter interaction every three minutes for all 100 hours that office was open,” with the result that the office’s other work got backed up, Brooks said.
Lincoln is unusual in having election workers who are unpaid, so beginning with the 2018 election, the town will probably have to hire trained poll for the early voting period “who can be held accountable more intensively than our volunteer staff,” Brooks said. How much this will cost is anyone’s guess at this point, but she said her office will begin researching the issue.
State funding almost certainly will not available to offset some of this expense. The legislation was “artfully crafted” to avoid having the extra costs of early voting appear in the town’s expenses, since the Town Clerk’s staff is salaried and thus not eligible for overtime pay, Brooks said.
A third issue with early voting is electioneering policy. Current law prohibits displaying political signs or “attempts at political persuasion” within 150 feet of a polling place, but the Town Office Building is not considered a polling place. Also, the building is tricker to police than the Smith gym because it is a multi-floor building with two entrances as well as stairwells, conference rooms and other locations.
Selectmen disagreed about electioneering rules for the Town Office Building. Brooks proposed a policy that would prohibit electioneering within 16 feet of the outside entrances as well as in various foyers and hallways but that did not explicitly cover the entire interior of the building. Selectman Peter Braun proposed simplifying the language to prohibit electioneering anywhere inside the building as well as within 16 feet of the entrances.
But Selectman Renel Fredriksen objected to the amendment. “My concern is it could limit a couple of employees on the second floor from having a [political] conversation,” she said. “I basically object to doing more than we need to.”
The amended policy passed by a 2-1 vote, with Fredriksen voting against it.
